Store · Consulting, Governance & Compliance
Your employees are already using artificial intelligence with company data. The question is whether you know which tools, and who approved them.
The technology your company actually uses grows faster than anyone can keep up with. Employees adopt artificial intelligence tools and software on their own, with no one approving or recording them, and at the same time the equipment quietly ages. The result is a blind spot that costs you: sensitive data in tools no one reviewed, licenses paid for and forgotten, and the server that fails without warning, all found out too late.
Artificial intelligence tools enter the company through the back door: an employee pastes sensitive data into a free tool, and no one knows it happened, or approved it.
An out-of-warranty part that fails can take days to come back, against hours when coverage is current and the replacement was already planned.
Audits, cyber insurers and large clients already ask which tools handle your data and what the state of your equipment is. Those who cannot answer lose the contract or the policy.
If a partner asked today which artificial intelligence tools your company uses, with which data, and which equipment is about to fail, who would answer, without having to go digging?
The real problem
What is running in your company that no one approved, and what is aging with no one watching
The technology the company actually uses has two invisible sides: the software and artificial intelligence that come in with no one approving them, and the equipment that ages until it fails. When no one sees both at once, the problem only shows up at the worst moment. Here is how that blind spot costs you, day to day:
The artificial intelligence no one approved
Employees paste contracts, spreadsheets and client data into free artificial intelligence tools to work faster. No one decided it was safe, no one knows which tools they are, and the company's sensitive data has already left through the door without a trace.
The software no one is tracking
Each team subscribes to its own app, and the company pays for licenses no one uses, duplicates tools that do the same thing and keeps access for people who already left. The spend grows in the dark, and the bill only shows up when someone finally adds it all up.
The Monday that stops
A server or a workstation dies without warning. There is no spare part, no plan, and the company stands still while everyone scrambles for a fix that should have been foreseen.
The warranty that quietly expired
The equipment fails and only then does someone discover the warranty ended months ago. With no coverage, the repair becomes a long wait with the manufacturer and full cost, at the exact moment the company needs it back.
The audit that asks
An audit, a cyber insurer or a large client asks for the list of what handles your data and what equipment you own, with age and support status. With no up-to-date picture, the company improvises, falls behind and sometimes fails the questionnaire.
None of these moments is a failure of your team. It is the lack of a single, always-current view of what actually runs in the company: the software and artificial intelligence in use and every device at once. That is exactly the view IT Asset Lifecycle Management delivers, the one that turns the blind spot into a business decision made well ahead.
What it is
It turns the light on what actually runs in your company, from software and artificial intelligence to equipment
IT Asset Lifecycle Management is a platform, built and kept current by Zamak, that brings into one place the technology your company actually uses. In the Pro Plus edition, it reveals which software and which artificial intelligence tools are in use, separating the approved from what came in on its own, and keeps the picture of every device: what it is, how old it is, whether it is under warranty and when it should be replaced. From that, it forecasts the budget and produces the report you present to the board, the auditor or the insurer. It is not one more spreadsheet for someone to maintain. It is a system of record that turns what was invisible into a decision.
What is in use, in plain sight
In the Pro Plus edition, which software and which artificial intelligence your teams actually use, with the approved separated from what came in on its own, alongside every server, workstation, laptop and network device in a single inventory, always current from your own environment.
The risk before the surprise
Refresh windows, warranties about to expire and unsupported equipment surface months in advance, in language you understand, before they become downtime.
The budget you can defend
The investment forecast for the coming years, quarter by quarter, and the report ready to present to the board, the auditor and the insurer, with nothing built by hand.
Not sure what your company is actually using, or where your equipment stands? Zamak's free IT diagnostic shows the first signs in a few minutes.
What is included
What Zamak builds, maintains and delivers
The platform is the visible part. What brings the value is Zamak running it for you: connecting it to your reality, keeping the data current and turning it all into decisions.
The inventory, always alive
Built from what you already have and kept current by Zamak, not a snapshot that ages.
- Every server, workstation, laptop and network device, with age and purchase date.
- Warranty status of each device, looked up automatically across more than 40 manufacturers.
- Equipment that is unsupported, out of warranty or near end of life, flagged before it fails.
- Continuous updates from your environment, with no one on your team having to maintain a spreadsheet.
- In the Pro Plus edition, also the discovery of which software and which artificial intelligence tools are actually in use in the company.
The data becoming decision
Refresh windows, budget and reports you use to plan and to answer whoever asks.
- Recommended refresh windows months in advance, with the part and the cost already sized.
- Budget forecast for the coming years, quarter by quarter, separating contracts from new investments.
- Asset report ready to present to the board, the auditor or the insurer, under the right brand.
- Lifecycle risk translated into business language, not technical jargon.
- Continuous follow-through from Zamak, reviewing the picture with you and pointing to the next step each cycle.
Tech specs
How it connects to your environment, under the hood
For those who want to look under the hood: where the data comes from, what it covers and how the value grows as your environment is managed.
No new inventory agent
The inventory is read from a source you already have: the remote operation and management tool (the RMM) run by the Zamak team, or Microsoft Intune and Microsoft 365 for environments without their own RMM. Some source is needed, but no new install machine by machine.
Software and artificial intelligence discovery
In the Pro Plus edition, a lightweight agent and a browser extension, deployed at scale through the same remote operation tool, show real usage, not just who logged in: which software and which artificial intelligence tools, such as ChatGPT, Copilot, Claude and Gemini, are actually in use, separating the approved from what came in on its own. With that, the company stops guessing and opens the governance conversation: what to keep, what to review and what to turn off. Actively blocking a tool is the job of managed cybersecurity; here the work is to see.
What it covers
Servers, workstations, laptops and network devices, with age, purchase date and warranty status looked up across more than 40 manufacturers.
Billed per client, not per device
The platform is licensed per company served, not per machine, which keeps the cost predictable even as the device estate grows. Two editions: Pro, with the full lifecycle, and Pro Plus, which adds software and AI discovery.
Reports under your brand
Asset, warranty, refresh and budget reports are presented in a clean experience, by protected link or as a document to take to the meeting, with the right finish for the board and the auditor.
Your data, in your environment
The platform reads from systems you already control, and Zamak keeps it current continuously. Your device estate data stays tied to the environment that is already yours.
The more your environment is managed underneath, the richer the lifecycle becomes: a device estate operated by Zamak feeds a more complete picture and a more reliable forecast. The platform that holds and processes this data is certified to SOC 2 Type II and ISO 27001.
It is the difference between guessing your device estate's age and knowing, at any moment, what you own, how much life is left and when to replace it.
Take this documentation to present to decision-makers.
How it compares
Knowing what the company actually uses, next to the common ways of trying to track technology
Most companies try to know what they use in one of two ways: a hand-built spreadsheet or whatever the operations tool shows of what is online right now. Neither one sees the software and the artificial intelligence people adopt on their own. See what changes when that is discovered and managed end to end.
Visibility of the artificial intelligence and software in use
Zamak's delivery
Lifecycle managed by Zamak
Discovers and classifies what is in use, approved or not, in the Pro Plus edition
Hand-built spreadsheet
Sees nothing: it records only what someone typed in by hand
Just the operations tool's inventory
Shows what is online, not what people use
Readiness to govern artificial intelligence
Zamak's delivery
Lifecycle managed by Zamak
A base ready to decide what stays, what is reviewed and what is turned off
Hand-built spreadsheet
None: the decision about AI is made in the dark
Just the operations tool's inventory
Does not classify usage or single out artificial intelligence
Refresh forecasting
Zamak's delivery
Lifecycle managed by Zamak
Refresh windows flagged months before failure
Hand-built spreadsheet
You find out when the equipment breaks
Just the operations tool's inventory
Failure alert, not end-of-life
Multi-year budget
Zamak's delivery
Lifecycle managed by Zamak
Forecast by quarter, contracts and investments split
Hand-built spreadsheet
Manual estimate, redone from scratch each time
Just the operations tool's inventory
Does no budgeting
Report for audit and insurance
Zamak's delivery
Lifecycle managed by Zamak
Presentable report, under your brand
Hand-built spreadsheet
You build it by hand, the night before
Just the operations tool's inventory
Technical export, not executive
Warranty across manufacturers
Zamak's delivery
Lifecycle managed by Zamak
Automatic lookup across 40+ manufacturers, kept current by Zamak
Hand-built spreadsheet
You hunt portal by portal, maker by maker
Just the operations tool's inventory
Does not track warranty
Comparison between the common ways of tracking assets in the market. The Zamak column describes only what we deliver and operate for you.
From risk to impact
From real risk to business impact
An employee puts sensitive data into an artificial intelligence tool no one approved.
Confidential information exposed, compliance risk and no record that it happened.
How managed lifecycle responds
Discovery of the real use of artificial intelligence and software, with what came in on its own separated from the approved, so the company decides what stays.
A device's warranty expires with no one noticing.
Days of downtime and full repair cost, with no coverage.
How managed lifecycle responds
Warranty tracking across 40+ manufacturers, with renewal or replacement decided in time.
An audit or insurer asks for the inventory and the age of the assets.
Failed questionnaire, stalled contract or denied policy.
How managed lifecycle responds
Up-to-date report, with age, warranty and support of each asset, ready to hand over.
The year's IT budget is, in practice, a guess.
Emergency purchases blow up the budget and erode trust in the area.
How managed lifecycle responds
Multi-year, quarter-by-quarter forecast the board approves as investment, not as a shock.
In all these cases, what changes is not luck. It is having, before the problem, the view of the whole device estate and the plan already in place.
For every role
What changes for each role in your company
The same view of what the company actually uses, from the artificial intelligence and software to every device, read through the eyes of whoever decides, owns the budget and runs the environment.
Owner and founder
Build it, protect it, grow its value.
The artificial intelligence your team uses with company data is a direct risk to what you built: a leak, a lost contract, a compliance failure. Seeing and governing which artificial intelligence and which software run, alongside knowing the state of your equipment, protects the company's reputation and value, and helps win large accounts that ask for that proof.
Manager and director
Predictable cost. No surprises.
You start to see the software spend that grows in the dark, the licenses paid for and forgotten, and which artificial intelligence tools come into the company, and you bring the board a clear answer when the auditor, the insurer or the client asks what handles your data. Equipment replacement, once a shock, becomes a planned line, approved as investment, not as a fire.
IT lead and team
A secure extension of your team.
You finally see the artificial intelligence and software users adopted without asking, and you get the base to govern it, deciding with the company what stays, what is reviewed and what is turned off, without becoming the villain who says no to everything. In the same place, you replace equipment proactively, with Zamak keeping the picture and you in command of the decisions, without losing autonomy.
IT partner and provider
Offer AI visibility without building the platform.
Bring your clients visibility of the artificial intelligence and software in use, the base to govern them and the equipment lifecycle, without investing in the platform or the operation. You walk in with data in hand, become the partner who raises the artificial intelligence topic before the competitor does, and keep the relationship and the contract; Zamak runs the backline at your side.
Why Zamak
Why Zamak
Owning the license to an inventory platform is the easy part. What truly brings peace of mind is someone connecting it to your real environment, keeping the data current, watching warranties and refresh windows, and turning it all into a budget and a report you can defend. That is the continuous operation Zamak places alongside your team, adding to the work of whoever already runs your environment, never taking their place.
In the end, it is the difference between owning a spreadsheet of equipment and having a living picture of your device estate, one that someone knows, maintains and uses to decide before the problem arrives.
Serving companies that cannot stop · Microsoft Solutions Partner · Addee (N-able) Elite Group · Great Place to Work.
The platform reads from systems you already control and integrates with the managed operation Zamak already runs.
Frequently asked questions
Frequently asked questions
See also Zamak managed cybersecurity · Managed Service Plans
Start now
Stop finding out too late what runs in your company. Start seeing it.
In a few weeks, you go from the blind spot to a living picture of what actually runs in the company: the software and artificial intelligence in use, and every device with the next replacement and the next budget already in view. Talk to Zamak and see what your technology is, right now, failing to tell you.
Request a proposal
Tell us in a few fields the size of your environment. With no need to replace what you already use and nothing installed on each machine, a specialist from your country sizes the edition and the price with you.
Talk to a specialist
Prefer to talk first? Book a conversation and we will understand your device estate and your moment.
Take the discovery into governance
Once you see which artificial intelligence and which software are in use, the next step is to govern: policies, controls and proof. See Zamak's Compliance Management.
Specifications
| Edition | Pro, Pro Plus |