Office 365 pode otimizar sua produtividade empresarial

The technological world around us has evolved in a way that we are increasingly advancing in terms of productivity and service quality. The need to transform from a world focused on individual work to one of real-time collaboration, anytime, anywhere in the world, is becoming a prerequisite for business success and corporate productivity. What does this mean? That the business environment where each person creates or edits their tasks individually and locally on their computer, risking losing all work in the event of a failure, is quickly being replaced by the opportunity to work increasingly together, with activities receiving collaboration from multiple people and being updated instantly and online, with information being processed via a technological 'cloud'. Microsoft Office 365 currently allows you to work in alignment with this change! It is a platform that, unlike the old MS Office from which it inherits its name, consists of a large family of solutions entirely based on the cloud, which can be used directly in your browser without requiring any type of program installation. This ease of accessing documents online allows Office 365 to implement a corporate-level environment, with a series of advantages for those dealing with diverse teams and projects. Still not clear how this family of software and services can help increase productivity among your company's employees? Let's understand better.

Office 365 Objectives

We can start by asking: after all, what makes Office 365 different? Simple, it goes far beyond the Office application suite (Word/Excel/PowerPoint) and should not be confused with it. By implementing this solution, you and your team will have access to a diverse platform focused on productivity and cloud-based collaboration. With this solution implemented, it is possible to edit documents with one or more people at the same time, simply by configuring this option, and then sharing the files with other team members. It also offers multiple access levels to serve your entire team, and maintains a constant update process, giving the user the chance to use the tool in its most modern and current state, with access to its most advanced features. Some important characteristics of this version are: • Assign tasks fully online with remote operation; • Work as a team, with full collaboration between company teams natively; • Privacy, integrity, and security of data in a Cloud environment. The Office 365 interface is simple and intuitive, providing a low learning curve. Not to mention that it includes a set of professional software in the business plan, which facilitates contracting and can completely change the way work is done within your company, optimizing information exchange between teams.

Office 365 Productivity in the Corporate World

How does it help increase a company's productivity? First, because Office 365 has a very complete range of applications and features, helping the business owner improve internal organization and optimize communication between employees, clients, and partners. Let's imagine two situations where using Office 365 can make a difference: For example, an employee goes on vacation, but someone in the company needs a specific file that is on the PC of the employee who has already left on a trip abroad; another common example is the case where your manager is in a meeting and needs a file from a flash drive, but it is corrupted and cannot be accessed, and to top it off, the secretary has gone to lunch. With Office 365, all work is saved in the cloud and can be shared natively, allowing your files to always be accessible from any computer and anywhere, by whoever has the access permissions to do so.

Utilities in the Business Plan

With the possibility of implementing business functions, Office 365 includes services such as Exchange Online email, online storage with OneDrive for Business, the ease of a repository by teams or subjects with Sharepoint, and also the powerful communication options of Skype for Business. Check below the main utilities of the Office 365 ecosystem, which go beyond our familiar Word, Excel, and PowerPoint: • Sharepoint: One of the most complete utilities for intelligent mobile sharing where your team can share and store information from any device, optimizing innovation processes and task completion. It can also unify portals (such as internet, intranet, and extranet), Business Intelligence applications, and assist in document management. • Exchange Online: Is the Office 365 email service, known for being a service that can be accessed in multiple ways, either through local software installed on your computer, or through a web browser with practically the same experience as the desktop version. It features advanced archiving, security, and compliance capabilities. • OneDrive for Business: Where employees can host and share files and tasks easily and securely, in addition to syncing files in the cloud and accessing them via any browser or mobile device. It can also share files with the external environment outside the company, featuring advanced security resources. • Skype for Business: A powerful instant communicator that allows for online conferences, meetings, training sessions, etc. It also allows you to share your computer screen and generate interaction through instant messages between employees. Clear advantage in reducing costs of local or long-distance calls and even travel. • Planner: Is the tool for task and project management, allowing you to add participants and assign activities to them. It facilitates deadline control through team member interaction. • Sway: Is the Office family application that allows for quick and practical creation of web presentations, designed to adapt to various devices, especially smartphones and tablets. • Yammer: Plays the role of a social network for the corporate environment, facilitating team processes. With it, you can create work groups for sharing knowledge and tasks, adding external collaborators, clients, and influencers for exchanging messages, insights, and brainstorming, maintaining a more dynamic interaction among team members. All services have a high level of integration with each other, and because of this, between users, optimizing productivity and agility in communication and removing barriers to true teamwork. And for your company? Have you already evaluated how much the acquisition and use of Office 365 can greatly increase your employees' productivity? Zamak offers support in implementing this solution and an extra layer of protection against hackers. In addition, the use of a web portal provides email continuity in case there is any message distribution problem in the local installation. Get to know the service of enhanced Office 365 protection that Zamak offers with full integrity, availability, and security should it become inactive.