The new reality
Your company's work has become documents, and the documents live on each person's workstation
In law, accounting and consulting firms, what the company delivers IS the document: contracts, opinions, spreadsheets, reports, proposals and case files. And much of it is created and kept on each employee's workstation, or in a cloud folder everyone assumes is safe. Storing a file, however, is not the same as having a safety copy of it.
In document-intensive firms, working files are the main asset, and most of them live on each person's workstation, outside any central copy.
Syncing a file to OneDrive or Google Drive is not backing it up: if the original is deleted or encrypted, the cloud copy goes with it.
The most common cause of loss is not the rare disaster, it is everyday life: the accidental deletion, the employee who leaves and the attack that encrypts the working folder.
If an employee deleted the contracts folder on their machine today, or an attack encrypted your team's documents, from which copy would you bring them back?
Still evaluating? See in minutes what a data loss would cost your company.
The real problem
Storing the file in the cloud is not the same as having a backup of it
Almost every firm assumes documents are safe because they sit in OneDrive, Google Drive or a network folder. But syncing only mirrors what happens, including the mistake and the deletion. Here is how the document that holds up your work gets lost day to day:
By accident
Someone drags a case folder to the wrong place, saves over the right file or deletes what they thought was a copy. In OneDrive or the network folder, the mistake is replicated in the same instant, on every computer.
The folder that left with the employee
An employee kept the most important documents in a folder of their own, outside the backup, without telling anyone. When let go, they deleted everything on the way out. Recovering cost more work hours than protecting it from the start would have.
Ransomware on the documents
An infected attachment triggers ransomware, the virus that hijacks and scrambles your files to demand a ransom. It encrypts the workstation's documents and everything it syncs to the cloud. What seemed safe is taken hostage too.
The false safety of syncing
What sits in OneDrive or Google Drive looks like a backup, but it is a replica: if the file is deleted, damaged or encrypted on the machine, the cloud copy goes away, or lands in a temporary recycle bin that eventually empties.
The backup that didn't cover that folder
To save money, many companies copy only part of what matters. The critical document was precisely out of scope, and that is only discovered in the moment of despair, when it was the one thing that could not be missing.
In none of these cases was storing the file in the cloud enough. What saves you is an independent copy, outside your network, with version history, that mistakes, attacks and deletion cannot reach. That is exactly what this service delivers, for every document, on every workstation.
The concept
What independent document backup is
It is a safety copy, independent and outside your network, of each workstation's working documents: Word files, spreadsheets, presentations, PDFs, data files, QuickBooks files and exported mailboxes. That copy is captured automatically, kept in the cloud with version history, and can be restored document by document, even if the original was deleted, changed or encrypted. It is the safety net that protects what your company produces every day, with no volume cap per workstation.
The documents that are your business, always recoverable
Contracts, spreadsheets, proposals and case files from each workstation, with a copy that comes back file by file, regardless of who deleted it or when.
Beyond the reach of the attack and the mistake
The copy stays isolated, outside your network and the machine, so neither ransomware, nor deletion, nor the employee who leaves can reach it; it survives where the local copy is compromised.
Version history, not just the last save
It keeps earlier versions in the cloud, so you go back to the document from before the mistake or the encryption, unlike OneDrive and Drive, which only mirror the current state.
Not sure what is, and what is not, protected on your company's workstations? See in minutes what a data loss would cost.
What you get
What is included
Protection of each workstation's working documents, configured, monitored and overseen by Zamak, with recovery already prepared for the day you need it.
What is protected
The productivity documents on each workstation, with automatic copies throughout the day.
- Office texts, spreadsheets and presentations (Microsoft Office and equivalent formats).
- PDFs, data files and Visio drawings.
- QuickBooks files and exported mailboxes (PST).
- Unlimited document volume per workstation, with no charge per gigabyte.
How you recover
Fast, surgical restore, without opening a ticket and waiting days.
- Granular restore of a single document or folder, in minutes.
- Version history to go back to the file from before the mistake, not just the last state.
- Recovery even after the machine was lost, replaced or encrypted.
- An isolated copy, outside your network, that the attack and the deletion cannot reach.
- All in the same Zamak backup console, alongside workstation, server and Microsoft 365 backups, if you also protect them with us.
- Zamak's guidance and support at restore time, so you are not alone in the hard moment.
Tech specs
What protects your document copy
For those who want to look under the hood: what this copy covers, how it is kept and why it survives what erases the original.
Encryption
AES-256 in transit and at rest; the document is encrypted on the workstation itself before it leaves, over a dedicated TLS 1.2 tunnel.
What is in scope
About one hundred types of working document: texts, spreadsheets, presentations, PDFs, data files, Visio drawings, QuickBooks files and exported mailboxes. It does not cover photos, video, music or engineering files; for the whole machine, there is full workstation backup.
Automatic copies
Documents are copied automatically twice a day, without anyone having to remember to save or plug in a disk.
Version history
It keeps earlier versions and sessions in the cloud, so you go back to the document from before the mistake or the encryption, and not just to the last saved state.
Isolated, outside your network
The copy stays outside the workstation and your network, so ransomware and deletion on the machine cannot reach it; it survives precisely where the local copy fails.
Unlimited volume per workstation
No cap and no charge per gigabyte: each workstation's document volume grows as much as it needs, with a fixed investment per workstation.
Your copy lives in a network of 30 datacenters, across 17 countries and five continents, on infrastructure certified in SOC 2 Type II, ISO 27001, ISO 9001, HIPAA and PCI-DSS, with the region chosen to match your data residency requirements.
It is the difference between thinking the document is in the cloud and knowing it comes back, even when the original no longer exists.
Take this documentation to present to decision-makers.
Risk and impact
From real risk to business impact
An employee accidentally deletes a critical document folder.
Lost work and history, discovered far too late.
How independent document backup responds
Granular restore of the exact document or folder, from the isolated copy in the cloud.
A departing employee deletes their own files before leaving.
Contracts, proposals and knowledge vanish with them, with no possible copy on the machine.
How independent document backup responds
An independent copy, beyond their reach, that retains the documents even after deletion.
Ransomware encrypts the workstation's documents and what it syncs.
Files held hostage, without the original and without the synced cloud copy that went down with it.
How independent document backup responds
An isolated off-site copy, beyond the attack's reach, with the version from before the encryption ready to restore.
The company trusts its backup to OneDrive or Google Drive.
Because it is sync, the mistake and the deletion are replicated, and the company finds it never had a real backup.
How independent document backup responds
Independent backup, with version history, that keeps the previous state and survives damage to the production copy.
Syncing protects against losing the computer; only an independent, isolated copy protects against losing the document.
For every role
What changes for each role in your company
The same protection, read through the eyes of whoever decides, owns the budget, runs the environment and resells IT.
Owner and founder
Build it, protect it, grow its value.
Your firm's knowledge is in its documents. An independent copy ensures a wrong click, an attack or a messy departure cannot erase years of work, and shows clients and insurers the house is in order.
Manager and director
Predictable cost. No surprises.
For a low, fixed line per workstation, you remove the risk of losing a critical document. With no charge per volume, the cost does not spike as files grow over the year.
IT lead and team
A secure extension of your team.
Zamak is a backline, not a replacement: your team gains an automatic safety net on the workstations, without one more console to manage by hand, and keeps control of the environment.
IT partner and provider
Grow your book without growing your technical team.
Offer your clients a simple, low-cost document protection layer, ideal for those who do not yet have full backup. You keep the relationship and the contract; Zamak runs the technical backline.
The care a license doesn't include
Why Zamak
Installing a document copy is simple. What brings peace of mind is the service behind it: defining with you what needs protecting on each workstation, installing and watching over the copy, confirming it is running and, on the day a document disappears, leading the restore alongside you. That is the backline Zamak places next to your team, adding to the work of whoever already runs the environment, never taking their place.
In the end, it is the difference between hoping the document is in the cloud and knowing it comes back, even when the original is already gone.
15 years serving companies that cannot stop · Microsoft Solutions Partner · Addee (N-able) Elite Group · Great Place to Work.
The copy is stored on infrastructure certified in SOC 2 Type II, ISO 27001, HIPAA and PCI-DSS.
Still wondering?
Frequently asked questions
See also Check your ransomware readiness · Calculate the cost of a data loss
Next steps
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